Careers at Scribence

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Privacy Policy for Scribence Careers

Last Updated: June 30, 2026

1. Introduction and Scope

This Privacy Policy specifically governs the recruitment and job application platform located at https://jobs.scribence.com/ (the “Job Portal”). This Job Portal is operated by Scribence (“we,” “our,” “us,” or “the Company”).

We are deeply committed to protecting the privacy, confidentiality, and security of the personal data of individuals who apply for employment, internships, or training programs with us (“Applicants,” “you,” or “your”). This policy explains how we collect, use, store, and protect your information during the recruitment process.

By submitting an application or creating an account on our Job Portal, you acknowledge that you have read, understood, and agreed to the practices described in this Privacy Policy.

2. Information We Collect From Applicants

To evaluate your candidacy, we collect personal information that you voluntarily provide to us through the Job Portal, which may include:

  • Identity and Contact Data: Full name, email address, phone number, postal address, and professional social media profiles (e.g., LinkedIn).

  • Professional and Employment Data: Your Curriculum Vitae (CV) or resume, cover letter, work history, educational background, professional licenses, certifications, and institutional affiliations.

  • Application Details: Portfolio links, answers to application screening questions, interview notes, and references provided by you.

3. Absolute Data Security and No-Sale Commitment

We respect your data privacy above all else. We guarantee that:

  • Data Protection: All applicant data submitted through (https://jobs.scribence.com/) is securely stored within our encrypted databases and accessible only to authorized HR personnel and hiring managers involved in the evaluation process.

  • No Data Selling: We do not, under any circumstances, sell, rent, trade, or share your personal information with third parties for marketing, advertising, or commercial purposes. Your data is strictly used for evaluating your suitability for positions at Scribence.

4. How We Use Your Information

We process your application data based on our legitimate interest in evaluating candidates and taking pre-contractual steps. Your data is used to:

  • Assess your qualifications, skills, and background for current or future open positions.

  • Communicate with you regarding the status of your application, interview schedules, and onboarding processes.

  • Verify the information you provide, including conducting background and reference checks (where permitted by applicable law).

  • Comply with legal and regulatory obligations related to employment practices.

5. Data Sharing and Trusted Third Parties

While we never sell your data, we may share your information with trusted service providers who assist us in our recruitment operations, such as:

  • Applicant Tracking Systems (ATS) and Cloud Hosts: Secure platforms that host our recruitment database (e.g., AWS, Google Cloud).

  • Background Check Vendors: Vetted agencies used solely to verify employment history or credentials, subject to strict confidentiality agreements.

  • Legal Authorities: Only when explicitly required by law, court order, or subpoena.

6. Data Retention

We retain applicant data only for as long as necessary to fulfill the recruitment process.

  • If you are successfully hired, your application data will transition into your employee file.

  • If your application is unsuccessful at the time, we may retain your CV and contact information for a reasonable period (typically up to 1–2 years, depending on regional regulations) to consider you for future opportunities, after which it will be securely deleted or anonymized. You can request the removal of your data at any time.

7. Your Privacy Rights

Depending on your location, you have the right to:

  • Access, update, or correct the personal data you submitted.

  • Request the permanent deletion (“Right to be Forgotten”) of your job application profile from our systems.

  • Restrict or object to the processing of your application data.

To exercise any of these rights, please contact us using the details below.

8. Contact Information

If you have any questions about how your applicant data is secured, or if you wish to request the deletion of your account/CV from our Job Portal, please contact our Data Protection Officer:

Scribence Data Protection Office

Address: 200 S Michigan Ave, Chicago, IL 60604, USA

Email: privacy@scribence.com